Programming Expectations

As a trusted community partner, the UAPL is committed to programming that fosters learning through reliable information and quality entertainment.

Ultimate responsibility for programming rests with the Library Director, who in turn, delegates program management responsibility to the Assistant Library Director and the Programming Committee which includes staff members from different departments and branches.

In developing and delivering programs, the Program Committee utilizes staff expertise, collections, equipment, and facilities. The following criteria are used in making decisions about program topics, speakers, and accompanying resources:

  • Community needs and interests
  • Cultural or educational significance
  • Relation to the UA community and library resources, programs, exhibits and events
  • Presentation quality
  • Presenter background/qualifications in content area
  • Budget, cost of program, staff time and availability.
  • Availability of appropriate space required for program, in-house or off-site

Funding for most Library programs is provided by the Friends of the Library. Library staff members who present programs do so as a part of their job. In addition, the library draws upon community resources in developing programs and attempts to partner with other community organizations, educational and cultural institutions or individuals to present and/or co-sponsor programs. The library may also utilize various grants to support program offerings. Acknowledgement of sponsoring organizations or businesses may appear in program flyers and other promotional materials.

Library programs are typically presented at one of the library branches, but in special cases, the library may opt to utilize a community space that better suits the needs of the program.

Library programs are free to the public, though in some cases it may be necessary to charge a supply fee to cover materials costs that are not covered by our budget, particularly in the case of a program when the participant will keep the finished product. The library's philosophy of open access to information and ideas extends to library programming. Library sponsorship of a program does not necessarily constitute an endorsement of the content of the program or the views expressed by participants. Likewise, program topics, speakers and resources are not excluded from programs because of possible controversy.

The library does not offer programs of a purely commercial nature. Library programs must have a special educational, informational, or cultural value to the community. Examples of programs that would be considered of a commercial nature include, but are not limited to, presentations offered for free but with the intention of soliciting future business. Authors and performers that meet our selection criteria may be allowed to make their books or recordings that relate to their presentation available for sale. The library does not offer programs that support or oppose any political candidate or ballot measure. However, election information, such as candidates' forums that include invitations to all recognized candidates, may be offered. Because it is not consistent with passive distribution and the UAPL's no solicitation policy, materials asking for library visitors to sign a petition or letter are not permitted at candidates' forums or other library programs.

The library does not offer programs that support or oppose a specific religious conviction or social agenda. Holiday programs may be offered and the library will try to reflect the cultural diversity of the community.

Every attempt will be made to accommodate all who wish to attend a program. However, when safety or the success of a program requires it, attendance may be limited by number or to a certain age group. When limits must be established, attendance will be determined on a first come, first served basis, either with advanced registration or at the door. Those arriving late to a program that is in progress may not be guaranteed seating even if they had registered. The UAPL's Standards for Patron is enforced during all programs and adult supervision is require at all programs involving youth (unless explicitly stated otherwise), in accordance with the UAPL's Youth Safety Procedures.

Program participants should expect that photographs/video may be taken at events and used in library promotional materials including online sites. Participant may request in writing that their image may not be used by the library.

Anyone interested in presenting a library program must first submit a proposal that will be reviewed according to the above criteria. A form for the proposal and specific guidelines may be found on the library's website at

Programming Expectations. Updated: December 2013